DO NOT FURNISH X-RAY REPORTS UNLESS SPECIFICALLY REQUESTED.
TYPES OF X-RAYS
Dental x-rays are found in the military health record.
ENTRANCE AND SEPARATION X-RAYS
Entrance and separation chest x-rays are maintained by CPR. Refer case to CPR and inform requester of delay. NOTE: To conduct a search for those x-rays taken at a Naval facility between 1940 and 1969, you must provide CPR with the film number, day, month, year, and location in which the x-ray was taken. The information can be found on the entrance and separation exams.
Interim x-rays are those taken for a specific reason (such as a broken leg, pneumonia, etc.) while the individual was on active duty. They are retained at the facility where treated, and are eligible for destruction after a period of five years. They are not retired as permanent records. Although the x-ray is not available in the individual’s medical record jacket, there should be an x-ray report in the file, which may be helpful to the requester.
A number of military installations have closed in recent years, and some interim x-rays have been retired to CPR because the base closed before the five year retention period had elapsed. See NPRC 1865.121, Appendices 2-A ,B, C, and D, for those medical facilities affected by recent and pending base closures.
IF X-RAYS ARE NOT AVAILABLE
Advise requester of unavailability of x-rays, but furnish copy of the x-ray report(s) in the medical record.
REQUESTED X-RAYS ARE AVAILABLE
X-rays ARE NOT furnished directly to the veteran, but can be lent to a physician who will properly explain them to the veteran. Advise veteran to furnish NPRC with the name and address of his/her private physician along with an authorization to release the x-rays to the named physician. If the x-ray is at CPR, advise the requester to send this second inquiry directly to CPR.
If sending x-rays to a physician, advise him/her as follows: “The enclosed x-rays are sent to you at the request of (requester’s name). NOTE: The x-ray film MUST BE RETURNED TO THIS CENTER.”
If sending dental x-rays to a law enforcement activity/coroner for the purpose of identifying a body, advise the law enforcement activity that the X-RAYS MUST BE RETURNED THE TO NPRC.
Source: NPRC 1865.103