X-RAY REQUESTS


DO NOT FURNISH X-RAY REPORTS UNLESS SPECIFICALLY REQUESTED.


TYPES OF X-RAYS


DENTAL X-RAYS

Dental x-rays are found in the military health record.

ENTRANCE AND SEPARATION X-RAYS

Entrance and separation chest x-rays are maintained by CPR.  Refer case to CPR and inform requester of delay. NOTE:  To conduct a search for those x-rays taken at a Naval facility between 1940 and 1969, you must provide CPR with the film number, day, month, year, and location in which the x-ray was taken.  The information can be found on the entrance and separation exams.

INTERIM X-RAYS

Interim x-rays are those taken for a specific reason (such as a broken leg, pneumonia, etc.) while the individual was on active duty. They are retained at the facility where treated, and are eligible for destruction after a period of five years. They are not retired as permanent records.  Although the x-ray is not available in the individual’s medical record jacket, there should be an x-ray report in the file, which may be helpful to the requester.

A number of military installations have closed in recent years, and some interim x-rays have been retired to CPR because the base closed before the five year retention period had elapsed.  See NPRC 1865.121, Appendices 2-A ,B, C, and D, for those medical facilities affected by recent and pending base closures.


IF X-RAYS ARE NOT AVAILABLE

Advise requester of unavailability of x-rays, but furnish copy of the x-ray report(s) in the medical record.

REQUESTED X-RAYS ARE AVAILABLE

X-rays ARE NOT furnished directly to the veteran, but can be lent to a physician who will properly explain them to the veteran.  Advise veteran to furnish NPRC with the name and address of his/her private physician along with an authorization to release the x-rays to the named physician. If the x-ray is at CPR, advise the requester to send this second inquiry directly to CPR.

If sending x-rays to a physician, advise him/her as follows: “The enclosed x-rays are sent to you at the request of (requester’s name).  NOTE: The x-ray film MUST BE RETURNED TO THIS CENTER.”

If sending dental x-rays to a law enforcement activity/coroner for the purpose of identifying a body, advise the law enforcement activity that the X-RAYS MUST BE RETURNED THE TO NPRC.


SourceNPRC 1865.103