1. Purpose. This memorandum provides instructions for handling requests and determining the disposition of records in NPRC's custody which pertain to deserters who have never returned to military control.
2. Cancellation. NPRC 1865.98B is canceled.
3. Reason for revision. This memorandum is revised to reflect the use of the new three-part NA Form 13008, Loan or Transfer of Records, which consists of two paper sheets and one hard copy for filing. The new form should be used for referrals to ARPERCEN instead of the current procedure.
4. Applicability. This memorandum is applicable to employees of the correspondence sections of the military reference branches and the Records Reconstruction Branch, and all employees of the Special Inquiries Section.
5. Instructions. Normally, the records of deserters from military service are not retired to NPRC (MPR) unless they have been closed out and the individual discharged. However, from time to time "open service records" do appear. When an "open service record" is discovered among NPRC's holdings, the record shall be forwarded to the military service department which created it. (See figs. 1 and 2.)
6. Forms. This memorandum provides for the use of the following forms:
NA Form 13008, Loan or Transfer of
Records
NA Form 13013, File Chargeout Card
NA Form 13053, NPRC Acknowledgment/Referral
DAVID L. PETREE
Director
Figure 1:
Instructions for determining the disposition of "open service records"
| IF OPEN SERVICE RECORD PERTAINS TO SERVICE IN THE: | THEN: |
| Air Force,
Army, Marine Corps, Navy, or
Coast Guard (with or without an inquiry) NOTE (ARMY): These instructions also apply to "paper records close-out" cases as outlined in the reference service agreement between NPRC and AR-PERSCOM. |
a. Prepare
NA Form 13008, Loan or Transfer of Records. (Obtain appropriate
address from fig. 2.) In the "Remarks" section of form, write "open
service record."
b. Refer any inquiry pertaining to the record, along with the "open service record," to the creating service department. Notify the requester of this action by using NA Form 13053, NPRC Acknowledgment/
c. Staple original NA Form 13008 to inquiry attached, if applicable). d. File the first copy of NA Form 13008 in the loan and transfer file (AF and Navy branches) or the IBR file (Army and Records Reconstruction branches). e. Route the record, along with the inquiry, to the supervisor for review. Send the second (hard) copy of NA Form 13008 to the appropriate search and file section. |
Figure 2. Addresses
to which "open service records" are forwarded
FORWARD "OPEN SERVICE RECORDS"
AND REQUESTS PERTAINING TO THEM TO THE APPROPRIATE OFFICE LISTED BELOW:
|