38. Definition, Identification, and Appointment of Custodian:
a. A registered document is a TOP SECRET, SECRET, or CONFIDENTIAL document, or cryptographic device, carrying a copy number, a short title, and instructions to account for it periodically. A registered document is not to be confused with a classified document to which, for administrative reasons, a copy number or short title is assigned for bookkeeping or reference purposes only, and for which no periodic accounting is required. Specific requirements regarding storage, handling, and transmission of registered matter are set forth in those sections and paragraphs of this Regulation relating to storage, handling, and transmission.
b. Commanders of headquarters that initiate or receive registered documents will appoint certain officials (commissioned officers, warrant officers or key civilian officials) to be known as Custodians of Registered Documents.
39. Authority To Register. Individuals authorized to originate and classify documents may designate as registered only such TOP SECRET, SECRET, and CONFIDENTIAL documents, or cryptographic devices, as they consider necessary in the interest of national defense. Documents or devices will be registered only if it is essential for the issuing authority to control distribution and maintain a record of the custody of all copies. When these conditions no longer exist, the office of origin will notify the office of record, which in turn will notify all holders that the document or device has been removed from registry.
40. Office of Origin and Office of Record:
a. The office of origin is the office which originates a document and designates it as a registered document. The office of origin will determine the distribution to be made of each copy of a registered document, subject to the provisions of this Regulation relating to the dissemination and release of classified information.
b. The office of record is the office to which reports of possession, transfer, and destruction of registered documents are sent and in which such reports are recorded. It is not necessarily the office of origin, but both offices are normally part of the same headquarters, except with respect to documents received from or transferred to agencies outside the Air Force which are referred to in paragraph 46. The Air Adjutant General, USAF, is the office of record for all noncryptographic registered documents promulgated by Headquarters USAF as well as those documents referred to in paragraph 46 and 60, except as may he otherwise determined by the Chief of Staff, USAF.
41. Preparation. In addition to the classification markings required by this Regulation, each registered document will be marked "Registered Document" in the upper right corner on the outside of the front cover. The copy number of the document will be placed immediately below "Registered Document." The short title will be placed at the approximate center of the front cover. The title page of each registered document will show the copy number; both the long and short title; the total number of pages; the office of origin; the office of record to which reports will be made; instructions covering the reporting of its custody by its custodian; and instructions for its ultimate disposal. A table of contents will be included in the document. Also, if a new document supersedes another document, instructions will be incorporated covering disposition of the obsolete document. If an accountable document consists of more than one volume, each volume will bear a separate short title. If the above is not practicable, the required information will accompany the registered document on a separate sheet.
42. Revision and Reproduction:
a. Revision. A new or revised edition of an old registered document may be assigned a new short title. When the assignment of a new short title is undesirable, the use of the old short title followed by a symbol which will differentiate between the new and the old edition is permissible. Revised pages of existing registered documents or separate correspondence directing the revision of portions of registered documents will not be prepared as new registered documents. However, such revisions as are classified will be safeguarded in the same manner as the documents to which they pertain, and distribution will be limited to recipients of the original registered document.
b. Reproduction. The reproduction of a registered document in whole or in part is forbidden except by authority of the office of origin. When authorized, reproductions will show the reproducing office, authority for reproduction. and the number of copies reproduced. In addition, the office of record will be notified when the document, is reproduced.
43. Inventory and Report of Possession (RCS 1-AF-G4):
a. Action by Custodian. The custodian of registered documents will maintain a complete inventory of all registered documents except those listed in c below and will make or have made on 30 June and 31 December of each year (except for registered cryptomaterial) an accurate return therefor to the proper office of record (Reports Control Symbol 1-AF-G4). Registered cryptomaterial will be reported quarterly on 31 March, 30 June, 30 September, and 31 December to the proper office of record. (The latter report is exempt from assignment of reports control symbol by special authority of the Chief of Staff, USAF.) Registered documents received in a headquarters will not be distributed outside the headquarters without specific authority of the office of origin. When authorized, the office of record will be notified of the distribution.
b. Reports. In making a semiannual or quarterly report of possession, the following details will be observed:
(1) Each item will be physically inspected, including the short title, and its copy number checked against the inventory list.
(2) The custodian and one witnessing officer will make the inventory, and both will sign the report. If the headquarters has only one officer, the report will so state.
(3) Registered documents will not be accounted for as prescribed for ordinary property. The forms prescribed in paragraph 45 will be used in lieu of the usual shipping tickets, memorandum receipts, stock record cards, and so forth.
(4) Reports of inventory will be submitted in sufficient time to insure their arrival in the appropriate office of record not later than 30 days after the close of the reporting period.
c. Exceptions. No semiannual or quarterly report of possession will be made of:
(1) Registered documents which have been issued, subsequently destroyed, and a report of destruction, AF Form 164, rendered thereon, within a single reporting period.
(2) Registered documents which have been placed in custody or storage for historical purposes with the expressed approval of the office of origin. In these cases the office of record will be notified.
d. Registered Documents Not Charged to Finder. Whenever a registered document is discovered which is not charged to the finder, and the custodian thereof cannot be located, the proper office of record will be notified immediately. The document will be appropriately safeguarded until instructions for its disposition are received from the office of record.
44. Report of Transfer:
a. Whenever a registered document is transferred from one custodian to another, a certificate of transfer in triplicate will be made. The certificate will be signed by the transferring custodian and will be dated and signed by the custodian acknowledging receipt. If the receiving custodian is a newly appointed custodian, he will have his full name and grade, and, if he is in the military service, his service number, typed below his signature on the initial report submitted to the office of record. An organization whose designation is changed, but whose custodian remains the same, will inform the office of record, in writing, of the change. In the latter case, a report of transfer is not required.
b. Immediately upon completion of the transfer, the original of the transfer certificate will be forwarded directly to the office of record. A copy of the certificate of transfer will be retained by each of the individuals concerned.
c. Whenever a registered document is removed from its proper place of custody and is issued for temporary use to another person in the same headquarters, the custodian will require a written receipt. No report of such transaction will be made to the office of record.
45. Prescribed Forms. The forms indicated below will be used for reports of registered matter. Use of other forms may be authorized only by the Chief of Staff, USAF.
a. AF Form 163 (Registered Material -Transfer Report) will be used to report the issue or transfer of registered matter except cryptographic material.
b. AF Form 164 (Registered Material - Destruction Report) will be used to report the destruction of both registered documents and registered cryptographic material.
c. AF Form 165 (Registered Material - Inventory Report) will be used to report the inventory of registered matter except cryptographic material.
d. AF Form 690 (Registered Material - Document Register) will be used by custodians to make a record of each registered document received, except cryptographic material, and to show the location or distribution of each copy of the document by copy number.
e. AF Form 691 (Registered Material - Current Inventory Record) will be used by the office of record in maintaining inventory of all documents held on file and available for distribution.
f. AF Form 692 (Registered Material - Holder Record) will be used to record all registered documents, except cryptographic material, by short title and copy number, held by custodians or other individuals, and is the record used to verify accuracy of AF Forms 165.
g. AF Form 693 (Receipt for Classified Material - Nonregistered) will be used in transmitting nonregistered changes or revisions to registered documents, except cryptographic material.
46. Interdepartmental Transfer of Registered Documents:
a. Army and Navy Documents. Except as otherwise provided in section V for registered cryptomaterial, the Office of the Air Adjutant General, Headquarters USAF, will be the office of record for all Army or Navy registered documents received or held by Air Force activities. All such noncryptographic registered material transferred to Air Force activities will be incorporated into the registered document system of the Air Force, and no further accounting to the issuing service will be required. Notices of loss or subjection to compromise will be forwarded, however, to the issuing service and action will be taken as prescribed in paragraph 16. Likewise, Army and Navy activities receiving registered material issued by Air Force activities will not be required to account for the material to the Air Force after the original transfer.
b. Transfer to Army or Navy. Air Force commanders issuing noncryptographic registered documents to Army or Navy agencies will prepare the certificate of transfer in quantities sufficient for the following:
(1) Two copies will be forwarded to the receiving service for its retention.
(2) One copy, signed by the transferring officer and the receiving officer, will be forwarded to the Air Adjutant General, Headquarters USAF, Washington 25, D. C., through military channels, for file.
(3) The signed original will be retained by the Office of issue.
c. Transfer from Army or Navy. Air Force commanders who receive noncryptographic registered documents from Army or Navy agencies will forward a copy of the certificate of transfer signed by the custodian or a true copy thereof, to the Air Adjutant General, Headquarters USAF, Washington 25, D. C., through military channels, for file as the office of record within the Department of the Air Force. A notation will be conspicuously placed on the documents, that the Office of the Air Adjutant General, Headquarters USAF, is the office of record. Thereafter, the documents will be reported upon and accounted for in the same manner as for Air Force registered documents.
d. Transfer From or to Other Agencies:
(1) Normally Air Force noncryptographic registered documents will not be distributed outside the military departments. If such distribution becomes necessary, however, and the release of the classified information is authorized in accordance with the applicable provisions of this Regulation, the authority making the release will advise the recipient of the special security measures required, including the submission of reports of transfer, possession, and destruction to the proper office of record of the Air Force.
(2) Noncryptographic registered documents received in the Air Force from agencies other than the Army or Navy will be handled to accord with such accounting procedures as are specified by the issuing agency. If the issuing agency agrees, the documents should be incorporated in the Air Force registered document system in accordance with procedures applicable to documents of Army or Navy origin.
47. Disposition or Destruction:
a. Normally, destruction of registered material is authorized by the office of origin. Upon receipt of such authorization, registered material will be destroyed as provided in paragraph 9.
b. Upon completion of usefulness, or upon deactivation of a headquarters or unit, registered material will be transferred by the custodian thereof to the office of record for disposition if destruction is not authorized.
SECTION V - COMMUNICATIONS SECURITY
48. Authorization of Cryptosystems:
a. All cryptosystems and cryptomaterial intended for use by the Air Force will be authorized only by the Chief of Staff, USAF. This authority may be delegated to contain commanders for cryptomaterial and cryptosystems intended for special use within their commands.
b. Messages may be encrypted in authorized cryptosystems for other departments of the Government or for commercial firms engaged in producing war materials under Government contract, provided that the text as supplied by the commercial firm or other Government department, except the Departments of the Army and Navy, is paraphrased without being referred to the originator, prior to encryption and also after decryption, prior to delivery to an addressee outside the Department of Defense, except as provided in instructions pertaining to the specific cryptosystem used. Dissemination of copies of encrypted messages to agencies or individuals outside the Department of Defense will be governed by the applicable provisions of this Regulation pertaining to the release of classified matter and paragraph 54b.
49. Registered Cryptomaterial:
a. Definition. Registered cryptomaterial is any item of authorized classified cryptomaterial (including cryptosystems, cipher machines, codes, cryptographic instructions, and devices) which bears a register number and for which periodic accounting is required. Cryptomaterial of other than Department of the Air Force origin will be issued, transmitted, stored, and accounted for as prescribed for Air Force cryptomaterial of the same type and classification.
b. Marking. Each item of registered cryptomaterial will indicate that the item is registered and will show the classification, long title, short title, and serial number. Whenever possible, the office of origin, effective date, tenure of effectiveness, instructions for accounting, and disposal instructions will be shown on the item. When this is not possible, this information will be published separately and issued with the item.
c. Issue. Department of the Air Force cryptomaterial is issued to Air Force organizations in accordance with planning factors contained in BPC/OPC documents.
d. Accounting, Inventories, and Transfers:
(1) The custodian of cryptomaterial will maintain proper accounting for all registered cryptomaterial held by the organization. Whenever possible, each organization will have an alternate custodian, cleared for cryptographic duties, appointed by the commander.
(2) When there is a change of regular custodian at a headquarters, all registered cryptomaterial will be inventoried and transferred officially to the new custodian. The retiring custodian will not leave the organization until the report of transfer has been signed and sent to the proper office of record.
(3) The procedures and forms prescribed in USAF Security Service Distribution and Accounting Guide SSG 25 apply to the accounting for, transfer, and inventories, of all registered cryptomaterial held by Air Force activities.
e. Handling. Specific requirements regarding transmission, storage, and destruction of registered cryptomaterial are set forth in those paragraphs of this Regulation relating to transmission, storage, and destruction.
f. Reproduction. No registered cryptomaterial will be reproduced in whole or in part without the expressed approval of the Chief of Staff, USAF. When reproduction is authorized, the copies will show all the information required in b above, and in addition will be marked "Authorized Reproduction" and will show the reproducing office and the authority for the reproduction. Serial numbers for all reproduced copies will be assigned by the office accomplishing reproduction.
50. Responsibility for Security:
a. Command Responsibility. At each headquarters holding cryptomaterial, the commander will be responsible for all measures necessary to insure cryptographic security and physical security of cryptomaterial. He will appoint an officer (commissioned or warrant), properly cleared in accordance with AFR 100-34, as cryptosecurity officer. The cryptosecurity officer will represent the commander in all cryptosecurity matters as well as all matters relating to the physical security of cryptomaterial, and normally, will be the custodian of cryptomaterial. The commander will make, or cause to be made by an officer cleared for cryptographic duties other than the cryptosecurity officer, a thorough periodic check to ascertain that cryptomaterial is being properly handled and accounted for and that all directives pertaining to the operation of cryptosystems in use are being strictly observed.
b. Loss or Possible Compromise:
(1) Detailed instructions regarding suspected physical or cryptographic compromise of cryptomaterial and for violations of crypto-operating instructions are contained in separate registered and nonregistered cryptographic publications dealing with this Subject.
(2) Suspected physical or cryptographic compromise of cryptomaterial will be reported immediately by commanders concerned, by the fastest means available, to the Director, National Security Agency, Washington 25, D. C., with information copy to the activity responsible for the suspected compromise (if it is not the reporting activity) and the Commander, USAF Security Service.
(3) When required by the provisions of paragraph 16, the commander also will make or cause to be made an investigation of the circumstances, fix the responsibility, and send a detailed report containing his recommendations in the case to the Chief of Staff, USAF, through the Commander, USAF Security Service, Brooks Air Force Base, San Antonio, Texas.
c. Review of Messages:
(1) If the cryptosecurity officer believes that a message has been incorrectly classified, or if he believes that regulations governing the drafting or paraphrasing of messages have been violated, he will request the originator to make the necessary change in the message or in its classification, except for messages referred to in paragraph 48b. If the originator does not comply with the request, the matter will be referred to the commander of the headquarters concerned for final decision.
(2) When higher authority has declared a particular cryptosystem compromised and directs a review of messages encrypted in that system, the cryptosecurity officer will bring to the attention of the commander, or other staff officer as may be designated, all messages which have been encrypted in his headquarters in the cryptosystem declared compromised. The commander will review these messages, take such action as he considers necessary and feasible as far as his own operations may be concerned, and report to the next higher headquarters any compromise of information involving major operations, strategic intelligence, or significant military plans.
d. Selection and Supervision of Personnel. No authorized cryptosystem will be employed by any person who is not thoroughly familiar with the provisions of this Regulation and all instructions pertaining to the cryptosystems to be employed. The encryption and decryption of classified messages will be performed under the supervision of an officer, but not necessarily in the immediate presence of such officer. For the specific qualifications of personnel who may be permitted actually to perform cryptographic work, reference should be made to AFR 100-34 governing the clearance of personnel for the performance of cryptographic duties.
51. Drafting of Messages:
a. Classified messages must be carefully drafted. Standardization of the content and form of documents such as operation orders and operation instructions is necessary, but when such practices are observed in the drafting of messages, cryptosecurity can be greatly endangered. Stereotyped phraseology, the repeated use of the same words or phrases, and set form of expression will be avoided in classified messages, especially at the beginning or ending of the messages.
b. Words unessential to the sense of the message will be omitted. The use of conjunctions, prepositions, and punctuation marks will be kept to a minimum. Unless instructions to the contrary are contained in the standing operating procedure of the headquarters, the originator will convert into words any numbers or punctuation in the body of the message. Punctuation may be written in either full or abbreviated form. When abbreviated, authorized military abbreviation will be used.
c. The originator of a classified message will indicate by an appropriate notation on the message form when the message contains information which is quoted in whole or in part from another message bearing the notation "PARAPHRASE REQUIRED."
52. Classifying Messages:
a. Each message will be classified according to its own content in compliance with section II of this Regulation, except as indicated in b below.
b. Messages referring to the subject matter and the internal reference number, cite number, or date-time group of classified messages marked "PARAPHRASE REQUIRED" will be assigned a minimum classification of CONFIDENTIAL.
c. Messages referring to the subject matter and/or internal reference number or cite number of classified messages marked "PARAPHRASE NOT REQUIRED" will not be classified if the contents of such newly prepared messages do not disclose information which requires classification.
d. Messages consisting of only an internal reference number or cite number of any classified message and one or more of the following underscored words will not be classified:
(1) AFFIRMATIVE means "yes," "permission granted," "granted," "authorized," "concur," "approved," "recommend approval," "action completed," and equivalent expressions.
(2) NEGATIVE means "no," "permission not granted," "not granted," "not authorized," "do not concur," "not approved," "do not recommend approval," "recommend disapproval," action not completed," and equivalent expressions.
(3) INTERROGATORY means "question," "I do not understand," "need more information," "meaning not clear," and equivalent expressions.
(4) COMPLY includes "will comply," "have complied," or "you are to comply," according to the contents of the message to which it refers.
(5) LETTER includes the meanings "letter follows," "replying by letter," "by letter," and "reply by letter."
(6) ACKNOWLEDGED means "message has been received."
53. Paraphrasing Messages:
a. Paraphrasing will be resorted to as a protection for certain cryptosystems and will be employed when the content of a previously encrypted message bearing the notation "PARAPHRASE REQUIRED" is declassified, released to the public, given wide distribution, or is retransmitted by electrical means.
b. Determination of the need for paraphrased versions of messages is a function of the cryptosecurity officer who will assist in the preparation of the necessary paraphrases.
c. A paraphrase of the message is a cryptographic safeguard only and does not alter the classification required for the subject matter contained therein.
d. When a message which requires paraphrasing is paraphrased, the paraphrased version and all copies made therefrom will be marked, "This is a paraphrased copy."
54. Handling and Transmitting Copies of Classified Messages:
a. Reproduction and Distribution. The reproduction and distribution or dissemination of copies of classified messages, both outgoing and incoming, are responsibilities of command which will be exercised pursuant to all of the applicable provisions of this Regulation. (See especially paragraph 29 concerning the reproduction and distribution of information classified TOP SECRET.)
b. Literal Plain Texts Requiring Paraphrase:
(1) Literal (unparaphrased) plain-text copies of a message marked "PARAPHRASE REQUIRED" will be serially numbered and receipted for. All copies will be stored in at least a three combination safe or its equivalent.
(2) The sending by any means of literal plain-text copies or extracts of messages bearing the notation "PARAPHRASE REQUIRED" is strictly prohibited except as stated below:
(a) Authorized local distribution within a headquarters is permitted by authorized persons.
(b) In exceptional cases, when necessary in the performance of his duties, an authorized person may carry the literal plain text of a classified message, provided that the security requirements pertaining to the transmission of classified material are observed.
c. Messages Marked "Paraphrase Not Required." The sending by any means of literal (unparaphrased) plain-text copies of messages bearing the notation "PARAPHRASE NOT REQUIRED," as well as copies of a paraphrase of a message, is authorized, provided that the provisions of this Regulation governing the handling and transmission of information of that classification are observed.
SECTION VI - ATOMIC ENERGY "RESTRICTED DATA"
55. General Provisions. Information and material, including materiel, designated as "restricted data" and classified as TOP SECRET, SECRET, or CONFIDENTIAL, will be handled and safeguarded in accordance with all of the provisions of this Regulation which apply to other information and material assigned a classification of TOP SECRET, SECRET, or CONFIDENTIAL, subject to the additional measures prescribed in this section.
56. Designation. Separate instructions issued by the Chief of Staff, USAF, "Classification Guide for the Military Application of Atomic Energy," distributed only to Air Force activities concerned, govern the designation of information as falling within the definition of "restricted data."
57. Classifying, Downgrading, and Marking:
a. The separate instructions referred to in paragraph 56 govern the assignment of "restricted data" to various defense categories (TOP SECRET, SECRET or CONFIDENTIAL). In addition to other markings and notations required by this Regulation, all documents or other material containing "restricted data" and all inner covers in which "restricted data" is transmitted will be conspicuously marked with upper case or capital letters not less than one-quarter inch in height, as follows:
b. Letters of transmittal, files of papers, and other documents which do not contain "restricted data" but which have "restricted data" inclosed therewith or attached thereto will bear the "restricted data" stamp on the top page or cover with a notation underneath substantially as follows: "Attached (at) (as) (Tab) (Inclosure) (Item)." Letters of transmittal will also include a statement substantially as follows: "This letter does not contain "restricted data.' "
c. Messages transmitted by electrical means will include in the body of the message the words: "Restricted Data Atomic Energy Act 1946."
a. Within Department of Defense and to Contractors. "Restricted Data" originated within or received by the Air Force, including any element of the Air Force, may be disseminated or disclosed only to persons within the Department of Defense and to contractors of the military departments and their employees, who have been cleared in accordance with applicable regulations for access to the classification category which the information bears, subject to all of the limitations prescribed in this Regulation and any additional limitations which may be prescribed by the Chief of Staff, USAF, or higher authority, concerning dissemination or distribution of specified items or types of information. It is emphasized that, except for aliens who are in the United States for permanent residence under immigration visas, foreign nationals will not be permitted to have access to "restricted data" regardless of grade, position, employment, or nationality.
b. To Other Activities and Individuals:
(1) Except as provided in a above and (2) below, the dissemination, disclosure, or release of "restricted data" to any individual, whether a citizen of the United States or a foreign national, may be made by the Atomic Energy Commission only, or as approved by the Atomic Energy Commission in specific cases. This restriction applies to "restricted data" originated by or within the Air Force or by an Air Force contractor as well as to that which is furnished to the Air Force. It also applies to all requests from other activities or agencies of the Federal Government or from foreign governments or their representatives, for "restricted data" or for access thereto.
(2) "Restricted data" may be disseminated, disclosed, or released to the Atomic Energy Commission in accordance with the provisions of paragraph 6b and c.
c. Oral Discussions. Persons with whom "restricted data" is discussed will be informed that the information is "restricted data" within the meaning of the Atomic Energy Act of 1946
a. Stock-Pile Information:
(1) Information which indicates numbers of atomic weapons, nuclear or non-nuclear, at any location may be transmitted only as follows:
(a) For information of the type which requires specific authorization from Headquarters USAF for access, by:
1. Persons approved to have access to such information pursuant to separate instructions issued by the Chief of Staff, USAF.
2. A commissioned officer or warrant officer assigned to the Armed Forces Courier Service for full-time courier duty.
3. Accompanied State Department diplomatic pouch (courier), which will be used exclusively for transmission through or within any foreign country where the material would be subject to customs or other inspection or examination.
4. Electrical means only in accordance with separate instructions issued by the Chief of Staff, USAF.
(b) Information of the type to which commanders of major air commands may authorize access pursuant to separate instructions issued by the Chief of Staff, USAF, may be transmitted by one of the means listed in (a) above, or by an officially designated commissioned or warrant officer or key civilian employee of the sending headquarters.
(2) The separate instructions referred to in (1) above are furnished only to commands and offices concerned.
(3) Inner covers containing information referred to in (1) above will, in each instance, show by name or office the person authorized to open them.
(1) The degree of protection and method of transmitting, transporting, or shipping "restricted data" materiel to be carried by hand, transported by military land or sea transport or by military aircraft, or shipped by commercial carriers, will be in accordance with the provisions of section III and as set forth below, as determined by the commander initiating the movement. (Additional guidance is published in AFM 205-6, distribution of which is made to commanders concerned.)
(2) The commander initiating the movement of materiel will provide for such protection as may be appropriate and necessary for items of high strategic or commercial value, to minimize health hazards, or to insure against damage, delay, or misrouting in transit.
(3) The shipping or transporting of materiel of high strategic or commercial value will be effected in the custody of a commissioned officer and, if determined necessary by the commander concerned, protective guard personnel. Individual items of such material intended to be transmitted by hand will be transmitted by a commissioned or warrant officer only.
(4) Protective measures at least as strict as those prescribed by the commander initiating the movement of "restricted data" materiel will be maintained while it is in transit. If transmission is to be by military transport not under the control of the initiating commander, the latter officer will make the necessary arrangements through command channels to insure that transportation and appropriate facilities will be available for the materiel and for such persons as may be required to accompany it.
60. AEC TOP SECRET "Restricted Data" Documents:
a. Registration Requirement. All TOP SECRET "Restricted Data" documents originated in the Atomic Energy Commission, its field offices, or its contractors, which are held or received by any person in the Air Force, become registered documents and will be incorporated into the Air Force registered documents system and handled in accordance with section IV.
b. Identification of Short Title. TOP SECRET "Restricted Data" documents originated by the Atomic Energy Commission, its field offices and its contractors, may be identified by the control number which in all cases consists of three groups of symbols, the first of which is a series of Roman numerals, the second is an Arabic number, and the third is a number followed by a letter, for example: LXI-135-2A. The first two groups will constitute the short title and the third group will be the copy number.
c. Marking. Holders of copies of such Atomic Energy Commission documents will inscribe on the first page of each such document the words:
THIS IS A REGISTERED DOCUMENT. TRANSFER and INVENTORY REPORTS will be addressed to the Air Adjutant General, Headquarters USAF, ATTENTION: Custodian of Registered Documents, Washington 25, D. C.
d. Notification. Immediately upon receipt of copies of Atomic Energy Commission documents referred to in a above, the recipient will furnish, in triplicate, a certificate acknowledging possession thereof to the local custodian of registered documents. The latter will:
(1) Forward the original of the certificate direct to the Air Adjutant General. Headquarters USAF, ATTENTION: Custodian of Registered Documents. Washington 25, D. C.
(2) Furnish a copy to the custodian of registered documents of the major air command concerned.
(3) Retain the third copy.
61. Violations. In addition to all other action prescribed in paragraph 16, regarding the loss or subjection to compromise of classified information, whenever the responsible commander believes that a potential or probable violation of the Atomic Energy Act of 1946 has occurred, he will report immediately to:
a. The OSI District or Detachment Office servicing the command concerned, which office will immediately notify the nearest office of the Federal Bureau of Investigation.
b. The Assistant for Atomic Energy Headquarters USAF, Washington 25, D. C., which office will inform the Atomic Energy Commission.
SECTION VII - VISITORS
62. General Provisions:
a. Definition and Applicability:
(1) For the purpose of this section, a visitor is any person admitted to any Air Force installation except those persons who are on duty or employed thereat, or who are directly and officially concerned with the activities at such installations. Individuals traveling under official orders requiring performance of duty at an installation are directly and officially concerned with the activities at such installation, subject to the limitations included in their orders regarding the purpose of the travel.
(2) For definition of visitors to facilities of Air Force, Army, or Navy contractors, and instructions regarding visits to such facilities, see separate instructions relating to the Armed Forces Industrial Security Regulation contained in AFR 205-9.
b. Access to Classified Defense Information. A person will be considered to have access to classified information when he is permitted to gain knowledge of the information, or to be in a place where he may be expected to gain knowledge. A person does not have access to classified information merely by being in a place where classified material is kept, provided that the security measures which are in effect prevent him from gaining knowledge of classified information.
c. Direct Communication. Correspondence and communications relating to visits will be routed between the offices concerned, subject to procedures prescribed in e below.
d. Limitation on Documents. Authorization to visit does not constitute authority for release of documents to visitors.
e. Requests for Admission. All requests from persons acting as private individuals should be referred to the commander of the installation to be visited for approval or disapproval. All requests for permission to visit Air Force installations or activities which will involve access to classified information will:
(1) Be in writing.
(2) Be made sufficiently in advance of the proposed visit to permit appropriate action and clearance when required.
(3) Be forwarded to the office or headquarters indicated in paragraph 6 as having the authority to approve the disclosure of the classified information involved.
(4) Include the following information, as applicable:
(a) Name in full, grade, title, position.
(b) Nationality of visitor (immigrant aliens will furnish alien registration number), date, and place of birth.
(c) Current residence or military assignment.
(d) Employer or sponsor.
(e) Name and location of installation or activity to be visited.
(f) Date, time, and duration of visit.
(g) Purpose of visit, in detail.
(h) Security clearance status of visitor and name of clearing agency (if clearance previously granted).
63. Visits to Air Force Installations:
a. Visits Involving Access to Classified Defense Information:
(1) Approval. Individuals may be permitted to visit Air Force installations or activities to receive classified information or to have access thereto only if disclosure or dissemination of the information involved is approved in accordance with the applicable provisions of paragraphs 5 and 6.
(2) Written Authority for Admission. Written authority is mandatory for admission of visitors to Air Force installations for access to classified information.
(3) Concurrences and Notices. The authority which approves a request to visit another Air Force installation, whenever practicable, will refer the request to the commander of the installation to be visited for concurrence or recommendation prior to finally approving the visit. In all cases, the authority which approves such a visit will promptly notify the commander concerned and will specify any limitations or restrictions to be placed upon the visitor.
b. Visits Not Involving Access to Classified Information :
(1) U. S. Citizens and Certain Aliens. United States citizens and aliens who are in the United States for permanent residence under an immigration visa, including casual visitors, accredited reporters, photographers, and .other representatives of publicity agencies, may be admitted to Air Force installations on the authority of the commander concerned, provided that classified matter is not shown to, or discussed with them, and provided, further, that the mere presence of such persons will not afford them access to, or knowledge of, classified information.
(2) Foreign Nationals. Foreign nationals (other than aliens referred to in (1) above) may be admitted to Air Force installations for social purposes, for activities open to the general public, for authorized medical treatment, and, in connection with emergency landings, by authority of the commander, provided that no classified matter is shown or discussed, and provided, further, that the mere presence of such persons will not afford them access to, or knowledge of, classified information.
64. Visits to Atomic Energy Commission Installations or Facilities:
a. Contractor Facilities. Except when proposed visits will be in accordance with special arrangements made with field activities of the Atomic Energy Commission which are authorized to approve visits, requests for authority to visit contractors' facilities of the Atomic Energy Commission will he submitted through command channels to the Assistant for Atomic Energy, Headquarters USAF, Washington 25, D. C. Requests for visits will include the following:
(1) Purpose and scope of the visit.
(2) Person(s) and place(s) to be visited.
(3) Date of visit.
(4) Statement of type of clearance granted and date thereof.
(5) Statement that visit is necessary to the best interests of the common defense and security of the United States.
(6) Statement as to whether arrangements for the proposed visit have been made with the facility and the results of such arrangements, including the name of the person with whom the arrangements were made.
b. Installations and Employees. See AFR 205-48 for instructions regarding requests for access, through visits or conferences, to "restricted data" in possession of Atomic Energy Commission employees.
65. Control of Visitors:
a. Responsibility. The commander of an Air Force installation is the local representative of the Department of the Air Force in matters regarding the admission of visitors. If, in his opinion, the situation at the time makes the admission of a visitor inadvisable, he is empowered to postpone the visit and promptly request instructions from the office which authorized the visit.
b. Restrictions on Movements of Visitors. The commander of an Air Force installation must place such necessary restrictions on the movement of visitors entering his installation as will insure adequate protection for classified information in his possession, custody, or control. Visitors who have been specifically authorized access to classified matter will be accompanied by the commander or his designated representative, who will be informed as to the limitations or restrictions placed upon the visitor.
66. Reports. Commanders of Air Force installations will promptly forward through military channels to the Chief of Staff, USAF, a report on all foreign nationals, except aliens in the United States for permanent residence under an immigration visa, who visit their installations and who have access to military information or projects under the control or jurisdiction of the Air Force. The report will include:
a. Name, official position, and nationality.
b. Authority for visit.
c. Matters in which the visitor showed greatest interest.
d. General type or nature of questions asked.
e. Expressed object of visit.
f. Estimate of the real object of the visit.
g. General estimate of ability, intelligence, and technical knowledge of the visitor, and his proficiency in the English language.
h. A brief of what was shown, discussed, explained, and refused.
i. If classified matter was shown or discussed, the highest classification of information disclosed.