SECTION IV - REGISTERED DOCUMENTS
38. Definition, Identification, and Appointment of
Custodian:
a. A registered document is a TOP SECRET, SECRET, or
CONFIDENTIAL document, or cryptographic device, carrying a copy number,
a short title, and instructions to account for it periodically. A
registered document is not to be confused with a classified document to
which, for administrative reasons, a copy number or short title is
assigned for bookkeeping or reference purposes only, and for which no
periodic accounting is required. Specific requirements regarding
storage, handling, and transmission of registered matter are set forth
in those sections and paragraphs of this Regulation relating to storage,
handling, and transmission.
b. Commanders of headquarters that initiate or receive
registered documents will appoint certain officials (commissioned
officers, warrant officers or key civilian officials) to be known as
Custodians of Registered Documents.
39. Authority To Register. Individuals authorized
to originate and classify documents may designate as registered only
such TOP SECRET, SECRET, and CONFIDENTIAL documents, or cryptographic
devices, as they consider necessary in the interest of national defense.
Documents or devices will be registered only if it is essential for the
issuing authority to control distribution and maintain a record of the
custody of all copies. When these conditions no longer exist, the office
of origin will notify the office of record, which in turn will notify
all holders that the document or device has been removed from registry.
40. Office of Origin and Office of Record:
a. The office of origin is the office which originates a
document and designates it as a registered document. The office of
origin will determine the distribution to be made of each copy of a
registered document, subject to the provisions of this Regulation
relating to the dissemination and release of classified information.
b. The office of record is the office to which reports
of possession, transfer, and destruction of registered documents are
sent and in which such reports are recorded. It is not necessarily the
office of origin, but both offices are normally part of the same
headquarters, except with respect to documents received from or
transferred to agencies outside the Air Force which are referred to in
paragraph 46. The Air Adjutant General, USAF, is the office of record
for all noncryptographic registered documents promulgated by
Headquarters USAF as well as those documents referred to in paragraph 46
and 60, except as may he otherwise determined by the Chief of Staff,
USAF.
41. Preparation. In addition to the
classification markings required by this Regulation, each registered
document will be marked "Registered Document" in the upper
right corner on the outside of the front cover. The copy number of the
document will be placed immediately below "Registered
Document." The short title will be placed at the approximate center
of the front cover. The title page of each registered document will show
the copy number; both the long and short title; the total number of
pages; the office of origin; the office of record to which reports will
be made; instructions covering the reporting of its custody by its
custodian; and instructions for its ultimate disposal. A table of
contents will be included in the document. Also, if a new document
supersedes another document, instructions will be incorporated covering
disposition of the obsolete document. If an accountable document
consists of more than one volume, each volume will bear a separate short
title. If the above is not practicable, the required information will
accompany the registered document on a separate sheet.
42. Revision and Reproduction:
a. Revision. A new or revised edition of an old
registered document may be assigned a new short title. When the
assignment of a new short title is undesirable, the use of the old short
title followed by a symbol which will differentiate between the new and
the old edition is permissible. Revised pages of existing registered
documents or separate correspondence directing the revision of portions
of registered documents will not be prepared as new registered
documents. However, such revisions as are classified will be safeguarded
in the same manner as the documents to which they pertain, and
distribution will be limited to recipients of the original registered
document.
b. Reproduction. The reproduction of a registered
document in whole or in part is forbidden except by authority of the
office of origin. When authorized, reproductions will show the
reproducing office, authority for reproduction. and the number of copies
reproduced. In addition, the office of record will be notified when the
document, is reproduced.
43. Inventory and Report of Possession (RCS 1-AF-G4):
a. Action by Custodian. The custodian of
registered documents will maintain a complete inventory of all
registered documents except those listed in c below and will make or
have made on 30 June and 31 December of each year (except for registered
cryptomaterial) an accurate return therefor to the proper office of
record (Reports Control Symbol 1-AF-G4). Registered cryptomaterial will
be reported quarterly on 31 March, 30 June, 30 September, and 31
December to the proper office of record. (The latter report is exempt
from assignment of reports control symbol by special authority of the
Chief of Staff, USAF.) Registered documents received in a headquarters
will not be distributed outside the headquarters without specific
authority of the office of origin. When authorized, the office of record
will be notified of the distribution.
b. Reports. In making a semiannual or quarterly
report of possession, the following details will be observed:
(1) Each item will be physically inspected,
including the short title, and its copy number checked against the
inventory list.
(2) The custodian and one witnessing officer will
make the inventory, and both will sign the report. If the
headquarters has only one officer, the report will so state.
(3) Registered documents will not be accounted for
as prescribed for ordinary property. The forms prescribed in
paragraph 45 will be used in lieu of the usual shipping tickets,
memorandum receipts, stock record cards, and so forth.
(4) Reports of inventory will be submitted in
sufficient time to insure their arrival in the appropriate office
of record not later than 30 days after the close of the reporting
period.
c. Exceptions. No semiannual or quarterly report
of possession will be made of:
(1) Registered documents which have been issued,
subsequently destroyed, and a report of destruction, AF Form 164,
rendered thereon, within a single reporting period.
(2) Registered documents which have been placed in
custody or storage for historical purposes with the expressed
approval of the office of origin. In these cases the office of
record will be notified.
d. Registered Documents Not Charged to Finder.
Whenever a registered document is discovered which is not charged to the
finder, and the custodian thereof cannot be located, the proper office
of record will be notified immediately. The document will be
appropriately safeguarded until instructions for its disposition are
received from the office of record.
44. Report of Transfer:
a. Whenever a registered document is transferred from
one custodian to another, a certificate of transfer in triplicate will
be made. The certificate will be signed by the transferring custodian
and will be dated and signed by the custodian acknowledging receipt. If
the receiving custodian is a newly appointed custodian, he will have his
full name and grade, and, if he is in the military service, his service
number, typed below his signature on the initial report submitted
to the office of record. An organization whose designation is changed,
but whose custodian remains the same, will inform the office of record,
in writing, of the change. In the latter case, a report of transfer is
not required.
b. Immediately upon completion of the transfer, the
original of the transfer certificate will be forwarded directly to the
office of record. A copy of the certificate of transfer will be retained
by each of the individuals concerned.
c. Whenever a registered document is removed from its
proper place of custody and is issued for temporary use to another
person in the same headquarters, the custodian will require a written
receipt. No report of such transaction will be made to the office of
record.
45. Prescribed Forms. The forms indicated below
will be used for reports of registered matter. Use of other forms may be
authorized only by the Chief of Staff, USAF.
a. AF Form 163 (Registered Material -Transfer Report)
will be used to report the issue or transfer of registered matter except
cryptographic material.
b. AF Form 164 (Registered Material - Destruction
Report) will be used to report the destruction of both registered
documents and registered cryptographic material.
c. AF Form 165 (Registered Material - Inventory Report)
will be used to report the inventory of registered matter except
cryptographic material.
d. AF Form 690 (Registered Material - Document Register)
will be used by custodians to make a record of each registered document
received, except cryptographic material, and to show the location or
distribution of each copy of the document by copy number.
e. AF Form 691 (Registered Material - Current Inventory
Record) will be used by the office of record in maintaining inventory of
all documents held on file and available for distribution.
f. AF Form 692 (Registered Material - Holder Record)
will be used to record all registered documents, except cryptographic
material, by short title and copy number, held by custodians or other
individuals, and is the record used to verify accuracy of AF Forms 165.
g. AF Form 693 (Receipt for Classified Material -
Nonregistered) will be used in transmitting nonregistered changes or
revisions to registered documents, except cryptographic material.
46. Interdepartmental Transfer of Registered
Documents:
a. Army and Navy Documents. Except as otherwise
provided in section V for registered cryptomaterial, the Office of the
Air Adjutant General, Headquarters USAF, will be the office of record
for all Army or Navy registered documents received or held by Air Force
activities. All such noncryptographic registered material transferred to
Air Force activities will be incorporated into the registered document
system of the Air Force, and no further accounting to the issuing
service will be required. Notices of loss or subjection to compromise
will be forwarded, however, to the issuing service and action will be
taken as prescribed in paragraph 16. Likewise, Army and Navy activities
receiving registered material issued by Air Force activities will not be
required to account for the material to the Air Force after the original
transfer.
b. Transfer to Army or Navy. Air Force commanders
issuing noncryptographic registered documents to Army or Navy agencies
will prepare the certificate of transfer in quantities sufficient for
the following:
(1) Two copies will be forwarded to the receiving
service for its retention.
(2) One copy, signed by the transferring officer
and the receiving officer, will be forwarded to the Air Adjutant
General, Headquarters USAF, Washington 25, D. C., through military
channels, for file.
(3) The signed original will be retained by the
Office of issue.
c. Transfer from Army or Navy. Air Force
commanders who receive noncryptographic registered documents from Army
or Navy agencies will forward a copy of the certificate of transfer
signed by the custodian or a true copy thereof, to the Air Adjutant
General, Headquarters USAF, Washington 25, D. C., through military
channels, for file as the office of record within the Department of the
Air Force. A notation will be conspicuously placed on the documents,
that the Office of the Air Adjutant General, Headquarters USAF, is the
office of record. Thereafter, the documents will be reported upon and
accounted for in the same manner as for Air Force registered documents.
d. Transfer From or to Other Agencies:
(1) Normally Air Force noncryptographic registered
documents will not be distributed outside the military
departments. If such distribution becomes necessary, however, and
the release of the classified information is authorized in
accordance with the applicable provisions of this Regulation, the
authority making the release will advise the recipient of the
special security measures required, including the submission of
reports of transfer, possession, and destruction to the proper
office of record of the Air Force.
(2) Noncryptographic registered documents received
in the Air Force from agencies other than the Army or Navy will be
handled to accord with such accounting procedures as are specified
by the issuing agency. If the issuing agency agrees, the documents
should be incorporated in the Air Force registered document system
in accordance with procedures applicable to documents of Army or
Navy origin.
47. Disposition or Destruction:
a. Normally, destruction of registered material is
authorized by the office of origin. Upon receipt of such authorization,
registered material will be destroyed as provided in paragraph 9.
b. Upon completion of usefulness, or upon deactivation
of a headquarters or unit, registered material will be transferred by
the custodian thereof to the office of record for disposition if
destruction is not authorized.
SECTION V - COMMUNICATIONS SECURITY
48. Authorization of Cryptosystems:
a. All cryptosystems and cryptomaterial intended for use
by the Air Force will be authorized only by the Chief of Staff, USAF.
This authority may be delegated to contain commanders for cryptomaterial
and cryptosystems intended for special use within their commands.
b. Messages may be encrypted in authorized cryptosystems
for other departments of the Government or for commercial firms engaged
in producing war materials under Government contract, provided that the
text as supplied by the commercial firm or other Government department,
except the Departments of the Army and Navy, is paraphrased without
being referred to the originator, prior to encryption and also after
decryption, prior to delivery to an addressee outside the Department of
Defense, except as provided in instructions pertaining to the specific
cryptosystem used. Dissemination of copies of encrypted messages to
agencies or individuals outside the Department of Defense will be
governed by the applicable provisions of this Regulation pertaining to
the release of classified matter and paragraph 54b.
49. Registered Cryptomaterial:
a. Definition. Registered cryptomaterial is any
item of authorized classified cryptomaterial (including cryptosystems,
cipher machines, codes, cryptographic instructions, and devices) which
bears a register number and for which periodic accounting is required.
Cryptomaterial of other than Department of the Air Force origin will be
issued, transmitted, stored, and accounted for as prescribed for Air
Force cryptomaterial of the same type and classification.
b. Marking. Each item of registered
cryptomaterial will indicate that the item is registered and will show
the classification, long title, short title, and serial number. Whenever
possible, the office of origin, effective date, tenure of effectiveness,
instructions for accounting, and disposal instructions will be shown on
the item. When this is not possible, this information will be published
separately and issued with the item.
c. Issue. Department of the Air Force
cryptomaterial is issued to Air Force organizations in accordance with
planning factors contained in BPC/OPC documents.
d. Accounting, Inventories, and Transfers:
(1) The custodian of cryptomaterial will maintain
proper accounting for all registered cryptomaterial held by the
organization. Whenever possible, each organization will have an
alternate custodian, cleared for cryptographic duties, appointed
by the commander.
(2) When there is a change of regular custodian at
a headquarters, all registered cryptomaterial will be inventoried
and transferred officially to the new custodian. The retiring
custodian will not leave the organization until the report of
transfer has been signed and sent to the proper office of record.
(3) The procedures and forms prescribed in USAF
Security Service Distribution and Accounting Guide SSG 25 apply to
the accounting for, transfer, and inventories, of all registered
cryptomaterial held by Air Force activities.
e. Handling. Specific requirements regarding
transmission, storage, and destruction of registered cryptomaterial are
set forth in those paragraphs of this Regulation relating to
transmission, storage, and destruction.
f. Reproduction. No registered cryptomaterial
will be reproduced in whole or in part without the expressed approval of
the Chief of Staff, USAF. When reproduction is authorized, the copies
will show all the information required in b above, and in addition will
be marked "Authorized Reproduction" and will show the
reproducing office and the authority for the reproduction. Serial
numbers for all reproduced copies will be assigned by the office
accomplishing reproduction.
50. Responsibility for Security:
a. Command Responsibility. At each headquarters
holding cryptomaterial, the commander will be responsible for all
measures necessary to insure cryptographic security and physical
security of cryptomaterial. He will appoint an officer (commissioned or
warrant), properly cleared in accordance with AFR 100-34, as
cryptosecurity officer. The cryptosecurity officer will represent the
commander in all cryptosecurity matters as well as all matters relating
to the physical security of cryptomaterial, and normally, will be the
custodian of cryptomaterial. The commander will make, or cause to be
made by an officer cleared for cryptographic duties other than the
cryptosecurity officer, a thorough periodic check to ascertain that
cryptomaterial is being properly handled and accounted for and that all
directives pertaining to the operation of cryptosystems in use are being
strictly observed.
b. Loss or Possible Compromise:
(1) Detailed instructions regarding suspected
physical or cryptographic compromise of cryptomaterial and for
violations of crypto-operating instructions are contained in
separate registered and nonregistered cryptographic publications
dealing with this Subject.
(2) Suspected physical or cryptographic compromise
of cryptomaterial will be reported immediately by commanders
concerned, by the fastest means available, to the Director,
National Security Agency, Washington 25, D. C., with information
copy to the activity responsible for the suspected compromise (if
it is not the reporting activity) and the Commander, USAF Security
Service.
(3) When required by the provisions of paragraph
16, the commander also will make or cause to be made an
investigation of the circumstances, fix the responsibility, and
send a detailed report containing his recommendations in the case
to the Chief of Staff, USAF, through the Commander, USAF Security
Service, Brooks Air Force Base, San Antonio, Texas.
c. Review of Messages:
(1) If the cryptosecurity officer believes that a
message has been incorrectly classified, or if he believes that
regulations governing the drafting or paraphrasing of messages
have been violated, he will request the originator to make the
necessary change in the message or in its classification, except
for messages referred to in paragraph 48b. If the originator does
not comply with the request, the matter will be referred to the
commander of the headquarters concerned for final decision.
(2) When higher authority has declared a
particular cryptosystem compromised and directs a review of
messages encrypted in that system, the cryptosecurity officer will
bring to the attention of the commander, or other staff officer as
may be designated, all messages which have been encrypted in his
headquarters in the cryptosystem declared compromised. The
commander will review these messages, take such action as he
considers necessary and feasible as far as his own operations may
be concerned, and report to the next higher headquarters any
compromise of information involving major operations, strategic
intelligence, or significant military plans.
d. Selection and Supervision of Personnel. No
authorized cryptosystem will be employed by any person who is not
thoroughly familiar with the provisions of this Regulation and all
instructions pertaining to the cryptosystems to be employed. The
encryption and decryption of classified messages will be performed under
the supervision of an officer, but not necessarily in the immediate
presence of such officer. For the specific qualifications of personnel
who may be permitted actually to perform cryptographic work, reference
should be made to AFR 100-34 governing the clearance of personnel for
the performance of cryptographic duties.
51. Drafting of Messages:
a. Classified messages must be carefully drafted.
Standardization of the content and form of documents such as operation
orders and operation instructions is necessary, but when such practices
are observed in the drafting of messages, cryptosecurity can be greatly
endangered. Stereotyped phraseology, the repeated use of the same words
or phrases, and set form of expression will be avoided in classified
messages, especially at the beginning or ending of the messages.
b. Words unessential to the sense of the message will be
omitted. The use of conjunctions, prepositions, and punctuation marks
will be kept to a minimum. Unless instructions to the contrary are
contained in the standing operating procedure of the headquarters, the
originator will convert into words any numbers or punctuation in the
body of the message. Punctuation may be written in either full or
abbreviated form. When abbreviated, authorized military abbreviation
will be used.
c. The originator of a classified message will indicate
by an appropriate notation on the message form when the message contains
information which is quoted in whole or in part from another message
bearing the notation "PARAPHRASE REQUIRED."
52. Classifying Messages:
a. Each message will be classified according to its own
content in compliance with section II of this Regulation, except as
indicated in b below.
b. Messages referring to the subject matter and the
internal reference number, cite number, or date-time group of classified
messages marked "PARAPHRASE REQUIRED" will be assigned a
minimum classification of CONFIDENTIAL.
c. Messages referring to the subject matter and/or
internal reference number or cite number of classified messages marked
"PARAPHRASE NOT REQUIRED" will not be classified if the
contents of such newly prepared messages do not disclose information
which requires classification.
d. Messages consisting of only an internal reference
number or cite number of any classified message and one or more of the
following underscored words will not be classified:
(1) AFFIRMATIVE means "yes,"
"permission granted," "granted,"
"authorized," "concur," "approved,"
"recommend approval," "action completed," and
equivalent expressions.
(2) NEGATIVE means "no,"
"permission not granted," "not granted,"
"not authorized," "do not concur," "not
approved," "do not recommend approval,"
"recommend disapproval," action not completed," and
equivalent expressions.
(3) INTERROGATORY means
"question," "I do not understand," "need
more information," "meaning not clear," and
equivalent expressions.
(4) COMPLY includes "will
comply," "have complied," or "you are to
comply," according to the contents of the message to which it
refers.
(5) LETTER includes the meanings
"letter follows," "replying by letter,"
"by letter," and "reply by letter."
(6) ACKNOWLEDGED means "message has
been received."
53. Paraphrasing Messages:
a. Paraphrasing will be resorted to as a protection for
certain cryptosystems and will be employed when the content of a
previously encrypted message bearing the notation "PARAPHRASE
REQUIRED" is declassified, released to the public, given wide
distribution, or is retransmitted by electrical means.
b. Determination of the need for paraphrased versions of
messages is a function of the cryptosecurity officer who will assist in
the preparation of the necessary paraphrases.
c. A paraphrase of the message is a cryptographic
safeguard only and does not alter the classification required for the
subject matter contained therein.
d. When a message which requires paraphrasing is
paraphrased, the paraphrased version and all copies made therefrom will
be marked, "This is a paraphrased copy."
54. Handling and Transmitting Copies of Classified
Messages:
a. Reproduction and Distribution. The
reproduction and distribution or dissemination of copies of classified
messages, both outgoing and incoming, are responsibilities of command
which will be exercised pursuant to all of the applicable provisions of
this Regulation. (See especially paragraph 29 concerning the
reproduction and distribution of information classified TOP SECRET.)
b. Literal Plain Texts Requiring Paraphrase:
(1) Literal (unparaphrased) plain-text copies of a
message marked "PARAPHRASE REQUIRED" will be serially
numbered and receipted for. All copies will be stored in at least
a three combination safe or its equivalent.
(2) The sending by any means of literal plain-text
copies or extracts of messages bearing the notation
"PARAPHRASE REQUIRED" is strictly prohibited except as
stated below:
(a) Authorized local distribution within a
headquarters is permitted by authorized persons.
(b) In exceptional cases, when necessary in the
performance of his duties, an authorized person may carry the
literal plain text of a classified message, provided that the
security requirements pertaining to the transmission of
classified material are observed.
c. Messages Marked "Paraphrase Not
Required." The sending by any means of literal (unparaphrased)
plain-text copies of messages bearing the notation "PARAPHRASE NOT
REQUIRED," as well as copies of a paraphrase of a message, is
authorized, provided that the provisions of this Regulation governing
the handling and transmission of information of that classification are
observed.
SECTION VI - ATOMIC ENERGY "RESTRICTED DATA"
55. General Provisions. Information and material,
including materiel, designated as "restricted data" and
classified as TOP SECRET, SECRET, or CONFIDENTIAL, will be handled and
safeguarded in accordance with all of the provisions of this Regulation
which apply to other information and material assigned a classification
of TOP SECRET, SECRET, or CONFIDENTIAL, subject to the additional
measures prescribed in this section.
56. Designation. Separate instructions issued by the
Chief of Staff, USAF, "Classification Guide for the Military
Application of Atomic Energy," distributed only to Air Force
activities concerned, govern the designation of information as falling
within the definition of "restricted data."
57. Classifying, Downgrading, and Marking:
a. The separate instructions referred to in paragraph 56
govern the assignment of "restricted data" to various defense
categories (TOP SECRET, SECRET or CONFIDENTIAL). In addition to other
markings and notations required by this Regulation, all documents or
other material containing "restricted data" and all inner
covers in which "restricted data" is transmitted will be
conspicuously marked with upper case or capital letters not less than
one-quarter inch in height, as follows:
RESTRICTED DATA
ATOMIC ENERGY ACT 1946
b. Letters of transmittal, files of papers, and other
documents which do not contain "restricted data" but which
have "restricted data" inclosed therewith or attached thereto
will bear the "restricted data" stamp on the top page or cover
with a notation underneath substantially as follows: "Attached (at)
(as) (Tab) (Inclosure) (Item)." Letters of transmittal will also
include a statement substantially as follows: "This letter does not
contain "restricted data.' "
c. Messages transmitted by electrical means will include
in the body of the message the words: "Restricted Data Atomic
Energy Act 1946."
58. Dissemination:
a. Within Department of Defense and to Contractors.
"Restricted Data" originated within or received by the Air
Force, including any element of the Air Force, may be disseminated or
disclosed only to persons within the Department of Defense and to
contractors of the military departments and their employees, who have
been cleared in accordance with applicable regulations for access to the
classification category which the information bears, subject to all
of the limitations prescribed in this Regulation and any additional
limitations which may be prescribed by the Chief of Staff, USAF, or
higher authority, concerning dissemination or distribution of specified
items or types of information. It is emphasized that, except for aliens
who are in the United States for permanent residence under immigration
visas, foreign nationals will not be permitted to have access to
"restricted data" regardless of grade, position, employment,
or nationality.
b. To Other Activities and Individuals:
(1) Except as provided in a above and (2) below,
the dissemination, disclosure, or release of "restricted
data" to any individual, whether a citizen of the United
States or a foreign national, may be made by the Atomic Energy
Commission only, or as approved by the Atomic Energy Commission in
specific cases. This restriction applies to "restricted
data" originated by or within the Air Force or by an Air
Force contractor as well as to that which is furnished to the Air
Force. It also applies to all requests from other activities or
agencies of the Federal Government or from foreign governments or
their representatives, for "restricted data" or for
access thereto.
(2) "Restricted
data" may be
disseminated, disclosed, or released to the Atomic Energy
Commission in accordance with the provisions of paragraph 6b and
c.
c. Oral Discussions. Persons with whom
"restricted data" is discussed will be informed that the
information is "restricted data" within the meaning of the
Atomic Energy Act of 1946
59. Transmission:
a. Stock-Pile Information:
(1) Information which indicates numbers of atomic
weapons, nuclear or non-nuclear, at any location may be
transmitted only as follows:
(a) For information of the type which requires
specific authorization from Headquarters USAF for access, by:
1.
Persons approved to have access to such
information pursuant to separate instructions issued by the
Chief of Staff, USAF.
2.
A commissioned officer or warrant officer
assigned to the Armed Forces Courier Service for full-time
courier duty.
3.
Accompanied State Department diplomatic
pouch (courier), which will be used exclusively for
transmission through or within any foreign country where the
material would be subject to customs or other inspection or
examination.
4.
Electrical means only in accordance with
separate instructions issued by the Chief of Staff, USAF.
(b) Information of the type to which commanders
of major air commands may authorize access pursuant to separate
instructions issued by the Chief of Staff, USAF, may be
transmitted by one of the means listed in (a) above, or by an
officially designated commissioned or warrant officer or key
civilian employee of the sending headquarters.
(2) The separate instructions referred to in (1)
above are furnished only to commands and offices concerned.
(3) Inner covers containing information referred
to in (1) above will, in each instance, show by name or office the
person authorized to open them.
b. Materiel:
(1) The degree of protection and method of
transmitting, transporting, or shipping "restricted
data" materiel to be carried by hand, transported by military
land or sea transport or by military aircraft, or shipped by
commercial carriers, will be in accordance with the provisions of
section III and as set forth below, as determined by the commander
initiating the movement. (Additional guidance is published in AFM
205-6, distribution of which is made to commanders concerned.)
(2) The commander initiating the movement of
materiel will provide for such protection as may be appropriate
and necessary for items of high strategic or commercial value, to
minimize health hazards, or to insure against damage, delay, or
misrouting in transit.
(3) The shipping or transporting of materiel of
high strategic or commercial value will be effected in the custody of a commissioned officer and, if determined necessary by
the commander concerned, protective guard personnel. Individual
items of such material intended to be transmitted by hand will be
transmitted by a commissioned or warrant officer only.
(4) Protective measures at least as strict as
those prescribed by the commander initiating the movement of
"restricted data" materiel will be maintained while it
is in transit. If transmission is to be by military transport not
under the control of the initiating commander, the latter officer
will make the necessary arrangements through command channels to
insure that transportation and appropriate facilities will be
available for the materiel and for such persons as may be required
to accompany it.
60. AEC TOP SECRET "Restricted Data"
Documents:
a. Registration Requirement. All TOP SECRET
"Restricted Data" documents originated in the Atomic Energy
Commission, its field offices, or its contractors, which are held or
received by any person in the Air Force, become registered documents and
will be incorporated into the Air Force registered documents system and
handled in accordance with section IV.
b. Identification of Short Title. TOP SECRET
"Restricted Data" documents originated by the Atomic Energy
Commission, its field offices and its contractors, may be identified by
the control number which in all cases consists of three groups of
symbols, the first of which is a series of Roman numerals, the
second is an Arabic number, and the third is a number followed by
a letter, for example: LXI-135-2A. The first two groups will constitute
the short title and the third group will be the copy number.
c. Marking. Holders of copies of such Atomic
Energy Commission documents will inscribe on the first page of each such
document the words:
THIS IS A REGISTERED DOCUMENT. TRANSFER and
INVENTORY REPORTS will be addressed to the Air Adjutant General,
Headquarters USAF, ATTENTION: Custodian of Registered Documents,
Washington 25, D. C.
d. Notification. Immediately upon receipt of
copies of Atomic Energy Commission documents referred to in a above, the
recipient will furnish, in triplicate, a certificate acknowledging
possession thereof to the local custodian of registered documents. The
latter will:
(1) Forward the original of the certificate direct
to the Air Adjutant General. Headquarters USAF, ATTENTION:
Custodian of Registered Documents. Washington 25, D. C.
(2) Furnish a copy to the custodian of registered
documents of the major air command concerned.
(3) Retain the third copy.
61. Violations. In addition to all other action
prescribed in paragraph 16, regarding the loss or subjection to
compromise of classified information, whenever the responsible commander
believes that a potential or probable violation of the Atomic Energy Act
of 1946 has occurred, he will report immediately to:
a. The OSI District or Detachment Office servicing the
command concerned, which office will immediately notify the nearest
office of the Federal Bureau of Investigation.
b. The Assistant for Atomic Energy Headquarters USAF,
Washington 25, D. C., which office will inform the Atomic Energy
Commission.
SECTION VII - VISITORS
62. General Provisions:
a. Definition and Applicability:
(1) For the purpose of this section, a visitor is
any person admitted to any Air Force installation except those
persons who are on duty or employed thereat, or who are directly
and officially concerned with the activities at such
installations. Individuals traveling under official orders
requiring performance of duty at an installation are directly and
officially concerned with the activities at such installation,
subject to the limitations included in their orders regarding the
purpose of the travel.
(2) For definition of visitors to facilities of
Air Force, Army, or Navy contractors, and instructions regarding
visits to such facilities, see separate instructions relating to
the Armed Forces Industrial Security Regulation contained in AFR
205-9.
b. Access to Classified Defense Information. A person
will be considered to have access to classified information when he is
permitted to gain knowledge of the information, or to be in a place
where he may be expected to gain knowledge. A person does not have
access to classified information merely by being in a place where
classified material is kept, provided that the security measures which
are in effect prevent him from gaining knowledge of classified
information.
c. Direct Communication. Correspondence and
communications relating to visits will be routed between the offices
concerned, subject to procedures prescribed in e below.
d. Limitation on Documents. Authorization to visit does
not constitute authority for release of documents to visitors.
e. Requests for Admission. All requests from persons
acting as private individuals should be referred to the commander of the
installation to be visited for approval or disapproval. All requests for
permission to visit Air Force installations or activities which will
involve access to classified information will:
(1) Be in writing.
(2) Be made sufficiently in advance of the
proposed visit to permit appropriate action and clearance when
required.
(3) Be forwarded to the office or headquarters
indicated in paragraph 6 as having the authority to approve the
disclosure of the classified information involved.
(4) Include the following information,
as
applicable:
(a) Name in full, grade, title, position.
(b) Nationality of visitor (immigrant aliens
will furnish alien registration number), date, and place of
birth.
(c) Current residence or military assignment.
(d) Employer or sponsor.
(e) Name and location of installation or
activity to be visited.
(f) Date, time, and duration of visit.
(g) Purpose of visit, in detail.
(h) Security clearance status of visitor and
name of clearing agency (if clearance previously granted).
63. Visits to Air Force Installations:
a. Visits Involving Access to Classified Defense
Information:
(1) Approval. Individuals may be permitted
to visit Air Force installations or activities to receive
classified information or to have access thereto only if
disclosure or dissemination of the information involved is
approved in accordance with the applicable provisions of
paragraphs 5 and 6.
(2) Written Authority for Admission.
Written authority is mandatory for admission of visitors to Air
Force installations for access to classified information.
(3) Concurrences and Notices. The authority
which approves a request to visit another Air Force installation,
whenever practicable, will refer the request to the commander of
the installation to be visited for concurrence or recommendation
prior to finally approving the visit. In all cases, the authority
which approves such a visit will promptly notify the commander
concerned and will specify any limitations or restrictions to be
placed upon the visitor.
b. Visits Not Involving Access to Classified
Information :
(1) U. S. Citizens and Certain Aliens.
United States citizens and aliens who are in the United States for
permanent residence under an immigration visa, including casual
visitors, accredited reporters, photographers, and .other
representatives of publicity agencies, may be admitted to Air
Force installations on the authority of the commander concerned,
provided that classified matter is not shown to, or discussed with
them, and provided, further, that the mere presence of such
persons will not afford them access to, or knowledge of,
classified information.
(2) Foreign Nationals. Foreign nationals
(other than aliens referred to in (1) above) may be admitted to
Air Force installations for social purposes, for activities open
to the general public, for authorized medical treatment, and, in
connection with emergency landings, by authority of the commander,
provided that no classified matter is shown or discussed,
and provided, further, that the mere presence of such persons will
not afford them access to, or knowledge of, classified
information.
64. Visits to Atomic Energy Commission Installations or
Facilities:
a. Contractor Facilities. Except when proposed
visits will be in accordance with special arrangements made with field
activities of the Atomic Energy Commission which are authorized to
approve visits, requests for authority to visit contractors' facilities
of the Atomic Energy Commission will he submitted through command
channels to the Assistant for Atomic Energy, Headquarters USAF,
Washington 25, D. C. Requests for visits will include the following:
(1) Purpose and scope of the visit.
(2) Person(s) and place(s) to be visited.
(3) Date of visit.
(4) Statement of type of clearance granted and
date thereof.
(5) Statement that visit is necessary to the best
interests of the common defense and security of the United States.
(6) Statement as to whether arrangements for the
proposed visit have been made with the facility and the results of
such arrangements, including the name of the person with whom the
arrangements were made.
b. Installations and Employees. See AFR 205-48
for instructions regarding requests for access, through visits or
conferences, to "restricted data" in possession of Atomic
Energy Commission employees.
65. Control of Visitors:
a. Responsibility. The commander of an Air Force
installation is the local representative of the Department of the Air
Force in matters regarding the admission of visitors. If, in his
opinion, the situation at the time makes the admission of a visitor
inadvisable, he is empowered to postpone the visit and promptly request
instructions from the office which authorized the visit.
b. Restrictions on Movements of Visitors. The
commander of an Air Force installation must place such necessary
restrictions on the movement of visitors entering his installation as
will insure adequate protection for classified information in his
possession, custody, or control. Visitors who have been specifically
authorized access to classified matter will be accompanied by the
commander or his designated representative, who will be informed as to
the limitations or restrictions placed upon the visitor.
66. Reports. Commanders of Air Force
installations will promptly forward through military channels to the
Chief of Staff, USAF, a report on all foreign nationals, except aliens
in the United States for permanent residence under an immigration visa,
who visit their installations and who have access to military
information or projects under the control or jurisdiction of the Air
Force. The report will include:
a. Name, official position, and nationality.
b. Authority for visit.
c. Matters in which the visitor showed greatest
interest.
d. General type or nature of questions asked.
e. Expressed object of visit.
f. Estimate of the real object of the visit.
g. General estimate of ability, intelligence, and
technical knowledge of the visitor, and his proficiency in the English
language.
h. A brief of what was shown, discussed, explained, and
refused.
i. If classified matter was shown or discussed, the
highest classification of information disclosed.
Back to top of this page |